Volunteering - Elmwood School

We rely on volunteers to help our students learn in the classroom, organize community building events and fundraising activities and more! Volunteering is a wonderful way to contribute to the school’s life and to meet parents and members of the Elmwood community. There are many opportunities to get involved!

To become a volunteer at Elmwood School you complete the following steps:

Read through Elmwood School's Volunteer Policy.
Complete the Volunteer Application / Offence Declaration Form.
Complete your Vulnerable Sector Application through the Ottawa Police Service (if applicable).

Required

Parent's Namerequired

First Name

Last Name

Parent's Email Addressrequired

Parent's Phone Numberrequired

Student's Namerequired

First Name

Last Name

Student's Graderequired

What position/event are you volunteering for?required

I DECLARE, since the last Police Vulnerable Sector Check or Offence Declaration collected by the School, that: required

I have no convictions for offences under the Criminal Code up to and including the date of this declaration for which a pardon has not been issued or granted under the Criminal Records Act and I have no police apprehensions or contact under the MHA.

I have the following convictions for offences under the Criminal Code for which a pardon under the Criminal Records Act has not been issued or granted and/or I have the following police apprehensions or contact under the Mental Health Act.

List of Offences

List of Apprehensions

Elmwood School Code of Conductrequired

I have read and agree to the conditions set out in the Elmwood School Code of Conduct.

By checking the box below, you confirm that all information is accurate and true to your knowledge. required

I confirm that all information provided is accurate and true to my knowledge.

Volunteer Policy
Vulnerable Sector Application

Volunteer Policy

As a member of the Canadian Accredited Independent Schools (CAIS), Elmwood School undergoes a rigorous set of external inspections in order to ensure we meet or exceed established standards across a wide variety of metrics. One of the requirements that the CAIS standards ask for is a comprehensive volunteer policy for our community.

Most of our volunteers do not have regular or direct one-on-one contact with students. We refer to these volunteers as Level 1 volunteers. Prior to the start of their first volunteer activity, they are required to complete a Volunteer Offence Declaration Form, to be completed online when they apply to be a volunteer through the tab below. For subsequent school years, the form is to completed annually, at the beginning of the school year or when the volunteer opportunity arises.

For volunteer situations which might involve regular and/or direct contact with students which the Head of School deems to have limited teacher supervision parameters (eg. one-on-one), a Level 3 Vulnerable Sector Check is required. Some examples of activities requiring this include working in the Uniform Shop, assisting with coaching or working with Elmwood Theatre productions. The Vulnerable Sector Check is required prior to the start of the volunteer activity. For subsequent school years, these volunteers need to complete the Volunteer Offence Declaration Form on an annual basis, at the beginning of the school year.

As a volunteer there is a cost to obtain your Police Vulnerable Sector Check. In order to receive a reduced cost, you will require a letter from Elmwood School stating that you are a volunteer. Please email csproule @elmwood.ca to receive a pdf letter that you can attach to your application. The cost will be reimbursed by Elmwood School. Please provide a copy of the payment receipt to csproule @elmwood.ca.

If you have any questions about our process or our Volunteer Policy please contact Janet Wlodarczyk, Director of Finance and Administration at 613.749.6761 extension 223 or by email.