Elmwood Parent Portal
Resources, links and important dates for Elmwood families.
- 2021/22 Important Dates
- At Home Learning
- Attendance
- Before and After School Care (Junior School)
- Bistro
- Bus Program - West Ottawa
- Campus Re-Opening September 2021 - Coming Soon!
- COVID-19 Frequently Asked Questions
- Immunization Records
- Key Contacts
- Middle/Senior Technology Programme
- Summer Reading Lists
- Schoology
- 2021/22 School Supply Lists - COMING SOON!
- Elmwood School Uniform Shop Online
- SeniorSystems: My Backpack
- Strategic Direction 2021+ Updates
- Textbooks (Grade 6 to 12)
- Tuition Payments and Student Accounts
- Upcoming Events
2021/22 Important Dates
The following are some important dates for the 2021-22 school year:
- September 7- New Student Orientation Morning
- September 8- First Day of School
- October 8-11- Thanksgiving Break
- November 12- Holiday for students/Parent Teacher Interviews
- November 12-15th- Fall Midterm Break
- December 17-January 2 - Holiday Break
- February 18-21-Family Holiday Weekend
- March 12-27- March Break
- April 15-18- Easter Weekend
- May 23- Victoria Day
- June 15- Junior School Closing Ceremonies
- June 16- Middle School Closing Ceremonies
- June 17- Senior School Closing Ceremonies
At Home Learning
Attendance
Junior School: A parent must call the School at 613-749-2558 or email Sarah Hay at shay@elmwood.ca if a student will be late or absent.
Middle/Senior School: A parent must call the School at 613-749-6761 or email attendance@elmwood.ca if a student will be late or absent.
Before and After School Care (Junior School)
Before Care
Before school care is available to students in Junior Kindergarten to Grade 5 from 7:30-8 a.m. Monday to Friday. There is no cost for before care but, to support efficient and accurate contact-tracing all students must be registered. Students can register for the year or one-off days or weeks as required.
Registration for September 2021 coming soon!
After Care
The After School Program is available to students from Pre-kindergarten to Grade 5 and runs from dismissal until 5:30 p.m. Families can select the full five-day program or any option of your choice (for example, Mondays and Wednesdays). The program consists of playtime, a supervised study period (as appropriate), planned recreational activities and a nutritious snack. The emphasis of the program is on creating a nurturing, structured atmosphere, where each student feels welcome.
The cost of the After-School Program is $3,000 per student for the full five-day program (pro-rated as nescessary). The cost of this program is fully tax deductible, and a tax receipt will be issued automatically based on the calendar year.
Registration for September 2021 coming soon!
Bistro
Elmwood Bistro staff prepares healthy and delicious meals and snacks from scratch ever day. Students can subscribe to a meal plan or make purchases à la carte using their swipe card. Click here for more information about the meal plan. Registration for September 2021 coming soon!
Bus Program - West Ottawa
Elmwood is pleased to offer transportation to families in the west end for the 2021-22 school year!
Working with our transportation partner, Roxborough Bus Lines, we will be operating from four pick-up locations in the west end of the city offering one-way and two-way service for Elmwood students.
Registration coming soon!
Please contact Director of Admissions, Elise Aylen should you have any questions.
Campus Re-Opening September 2021 - Coming Soon!
COVID-19 Frequently Asked Questions
Our COVID-19 FAQs page includes the latest details and information based on the most current direction from Ottawa Public Health and the Ministry of Education. If you have a question not addressed on this page, please email health@elmwood.ca.
COVID-19 QUESTIONS: Director and Health, Safety and Wellness Ms. Marchand and our Joint Health and Safety Committee– including representatives from each school division, our facility team and the Elmwood Bistro– are available to answer your questions! Send your email to health@elmwood.ca and it will be directed to the person best suited to answer your question.
Immunization Records
Immunization Records
Please click here to update your daughter's Immunization Record.
Key Contacts
Key Contacts
James Whitehouse | Head of School | email
Elise Aylen | Director of Admissions | email
Christine Blackadar | Junior School Deputy Head | email
Meagan Enticknap-Smith | Middle/Senior Deputy Head | email
Stephanie Hanratty | Director of Co-Curricular Learning | email
Jennifer Irwin-Jackson | Director of Marketing and Community Relations | email
Tanja Mackin | Director of Finance and Administration | email
Frances Marchand | Director Health, Safety and Wellness | email
Matt Perreault | Director of Information Technology | email
Andrea Thomson | Director of Development & Alumnae Relations | email
Middle/Senior Technology Programme
Middle/Senior Technology Programme
Students in the Middle and Senior School are required to have a Macbook and have the option to either purchase one through Elmwood or bring their own Macbook that meets the required specifications.
Should you have any questions don't hesitate to contact Matt our Director of Technology at mperreault@elmwood.ca or Stephane our Laptop Technician at sdube@elmwood.ca.
Summer Reading Lists
The summer is the perfect time to arm your child with a stack of books that will transport them to a new and exciting place. Check out these grade-level book recommendations for students heading into grade 6, all the way up to grade 12. There is a mix of fiction, non-fiction, and French language suggestions in each reading list.
Schoology
Schoology at Elmwood
Attention New Families: Your login details will be sent to you via email end of August.
Joining Schoology is easy, simply visit the Schoology Parent Sign up page to create your parent account. Schoology will now prompt you to enter your daughters code. If you are unsure of your daughter's code, please contact us.
Once you have entered the code, you will be prompted to fill in your own details, including your email address, to complete your registration. You only need this code once, so you do not need to write it down, however both parents can create their own account using this same code.
Once you are registered, you can return to http://www.schoology.com whenever you would like to log back in. Click the Login button at the top right then type your email address and password to login.
If you already have a Schoology Account and you’re adding your second daughter. Login to Schoology, click the arrow at the top right, and choose ‘add child’. Put the access code above into the box that pops up.
Once you have signed in to Schoology, you will be able to join groups and set your preferences. The following series of videos demonstrate the most common tasks.
- How to sign up for Schoology as a parent with a code
- How to join a Parent Update group
- How to modify notifications within Schoology
- How to change the default account within Schoology
- How to change the time zone with Schoology
Smart Phone App
Schoology has free App for both iPhone, iPad and Android devices. So download it and you can see what's up at Elmwood from wherever you are. Trying to access Schoology through the web browser on your phone or tablet can cause problems so always use the App. Choose the "Email Login" option when signing in to Schoology on the App.
If you have any trouble or questions you can ask your daughter, your daughter's homeroom teacher or Matt Perreault, our Director of Technology.
2021/22 School Supply Lists - COMING SOON!
Elmwood School Uniform Shop Online
Elmwood's uniform shop (The Eagles' Nest) is located on the first floor of the Middle/Senior School. The Eagles’ Nest, run by volunteers from the Parents’ Association, sells new and used uniform items, as well as a number of promotional and spirit items. Click the button below for complete uniform guidelines and place your order for for the 2021-22 school year.
SeniorSystems: My Backpack
Senior Systems: My Backpack is the school's student information system.
Signing in is easy! Just follow the steps below:
- Go to the My Backpack login page (https://elmwood.seniormbp.com
) (don't forget to bookmark this page!)
- Login in using your My Backpack user name and password. This video contains more detailed information. If you have additional questions or need help to login, please do not hesitate to contact us at mbpsupport@elmwood.ca
Through this portal, you are able to:
- check your daughter's timetable
- review your daughter's attendance record
- download you daughter's report card (if you would prefer a printed copy of your daughter's report card please Submit A Request)
- easily update contact and emergency information and communication preferences
- access the student/parent directory and
- find teacher contact information
Attention New Families: Your login details will be sent to you via email end of August.
Strategic Direction 2021+ Updates
Last Updated: May 5, 2021
Our People
Focus Areas
Actions
- Formalize framework to measure and evaluate teaching standards:
- Developed a first draft of a new Learning and Teaching policy
- Developed and tested a criteria for excellence in Learning and Teaching that can be used for observation feedback from both staff and students
- Created a partnership with a coaching expert to build coaching skills amongst our staff
- Establish connections with universities:
- Connected to a PHD research project with McGill University to establish improved executive functions skills amongst our students
- Built formal connection with Ottawa U to establish trainee teacher funnel
Our Outcomes
Focus Areas
Actions
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Launch alumnae portal:
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Elmwood Connect was developed and launched in April 2021 and currently has almost 200 members - each providing profile information and indicating a willingness to meet , mentor and partner with other alumnae.
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The platform has also served as a jumping off point for virtual “decade socials” which have proved to be popular.
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Establish alumnae affinity groups:
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Elmwood’s “Sisterhood of Science” will be launched in May as an effort to build affinity beyond graduation year.
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As a pilot for other affinity groups within the alumnae community, Elmwood’s Sisterhood of Science initiative will provide an umbrella for activities and events related to women in science and encourage alumnae to engage with each other and Elmwood students around a passion for science.
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The first events will be a movie screening (“Picture a Scientist” and community fundraising event (“In Our Element”).
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- Expand access to universities globally:
- Through the exploration and testing of online platforms designed to increase the profile of Elmwood graduates to universities around the world, there has been a 3-fold increase in the amount of scholarships offered and a significant increase in the number of offers.
Our Future
Focus Areas
Actions
- Prioritize outdoor learning:
- Developing a plan for outdoor learning spaces including shelters, seating areas and resources.
- In the immediate term, the court bleachers have been repurposed creating an outdoor learning space and the Prekindergarten yard is being renewed with…
- Developing a plan for outdoor learning spaces including shelters, seating areas and resources.
- Continue to improve environmental operations:
- Internal Event Proposal forms now include reminder to ensure Inclusivity and awareness of Environmental impact for all events.
- HVAC/Utility study commissioned for the summer with goal of reducing energy, water consumption.
- Tote bags provided to encourage students to take home recyclable and compostable waste.
- Internal Event Proposal forms now include reminder to ensure Inclusivity and awareness of Environmental impact for all events.
- Plans developing for a K-12 physical education conditioning program:
- To support sport programs and Elmwood teams promoting wellness and physical fitness. Two donors have pledged to support the initial costs for this program.
- Complete Science and Innovation Renovation
- Plans being finalized for the final phase including the completion of the Chemistry Lab and a Junior School STEAM space.
Strategic Development 2021+ Community Input
We would love to hear your feedback on Elmwood's Strategic Direction 2021+. We invite you to complete the following form:
* Required
Textbooks (Grade 6 to 12)
Tuition Payments and Student Accounts
ACCOUNT STATEMENTS
Date issued: First week of each month
Includes: All charges incurred over the course of the month
Sent via: E-mail only
DUE DATES
Tuition is due on the 15th of March, June, August 2021 and January 22 for the four-payment plan and the 15th of each month from March to January for the eleven-payment plan.
For incidentals (uniforms, trips, cafeteria, etc.) incurred over the course of a month, payment is due on the 15th of the month in which the account Statement is emailed.
PAYMENT METHODS
1) Cheque made payable to “Elmwood School” can be mailed, or dropped off at reception
2) Pre-Authorized Debit See attached PAD form for instructions (Please include void cheque)
3) On-line banking Elmwood School is a “vendor” with all major banks. For account number, please use the Student ID number found on the Account Statement. *If you are a new student, please use the following temporary alpha numeric ID C1234567AA
4) Credit Card via Plastiq which is a third party credit card processor that accepts VISA, Mastercard and American Express. Parents opting to use their cards will be required to pay a convenience fee to Plastiq of 2.5%. Please visit Plastiq.com for more information and instructions.
To arrange for a wire transfer, or for any other questions, please contact Corey Sproule in the Business Office.
Upcoming Events
For all upcoming events please check the calendar!
We see parents as key partners and we encourage parental involvement. Report cards, newsletters and regular home/school communication keeps parents informed of their daughter’s progress and provide helpful tools for supporting the learning process at home. Have an idea for additional parent resources? Please contact us at communications@elmwood.ca.
