Daily Routines


Junior School hours are 8:20 a.m. – 3:45 p.m. Middle and Senior School hours are 8:10 a.m. – 3:45 p.m. Please call the school– Junior School (613) 749-2558 and Middle Senior School (613) 749-6761– or email attendance@elmwood.ca to report an absence. All students should arrive promptly.  

Students in Middle and Senior School must be in their homeroom by 8:10 a.m. and are advised to arrive by 8:05 a.m. to ensure prompt attendance. For security reasons, it is imperative that students arriving late, leaving early, or leaving and returning during the school day sign in and out at the office and exit through the Parking Lot entrance. Parents are asked to come into the building to sign students out.  


Whole School Assemblies are held approximately once a month. Junior and Middle Senior School each have weekly assemblies. Assemblies are an important part of school life at Elmwood, providing an opportunity to share information with the whole student body. We require all students to attend scheduled assemblies regardless of their timetables or spare schedule. Assemblies are Wednesday at 11:20 a.m. 

Leaving Campus

Students in Grades 6 to 8 may NOT leave the grounds during school hours.

Grade 9 students may NOT sign out during any assigned spares or during lunch. Students are expected to work quietly in the library or dining hall during spares.

Grade 10 students may sign out for lunch at the main office ONLY if the School has received written permission from their parent or guardian. The student must return at the end of lunch. A spare permission form is distributed in September. 

Grade 11 and 12 students may sign out for a spare at the main office ONLY if the School has received written permission from their parent or guardian. The student must return at the end of that spare. A spare permission form is distributed in September. 

Failure to comply with the sign in and out attendance procedures as outlined above will result in a suspension of those privileges for a period of time.  

PLEASE NOTE: ALL students are expected to be present for assemblies, speakers and homeroom, regardless of their timetable.

Cafeteria Swipe Cards

All Elmwood Bistro purchases require an Elmwood swipe card. We recommend students keep their cards in their lockers. Students are entitled to receive up to three temporary swipe cards from reception if they misplace their original card. After the third temporary card, there is a $10 replacement charge.

Cell Phones

Students are not permitted to use cell phones inside the school during the school day unless specified by a teacher for educational use. Cell phones must be kept locked in lockers. Students may use the phone at reception to contact home when necessary or can use their cell phone in a cell phone designated area. If cell phone use is being abused phones will be confiscated and left with the Deputy Head of School for students to retrieve. If the behaviour persists further sanctions will be put in place according to the behaviour policy.

Chewing Gum

Students are not allowed to chew gum on school property at any time.

Civvies Days 

These are days set aside for students to wear casual clothes to school. Clothes must be appropriate school attire and may include jeans. Shorts should be no shorter than 10 cm above the knee. No spaghetti straps or bare midriffs. Students may be asked to change into a regular uniform or be sent home if clothing is deemed inappropriate.

Late to School

Any student who arrives late must sign in at the office. Parents will be contacted if late arrival becomes habitual. Late arrivals will be included on the report card; the number recorded is cumulative throughout the academic year. Please see the Code of Conduct section of the Handbook. It is important to note that the students must sign in so that parents or guardians will not be alarmed unnecessarily by a call from the office asking why the student is absent from school.


Students in Grades 6-12 are assigned a locker at the beginning of the school year and must provide their own combination lock. Lock combination numbers are to be registered with the homeroom teacher. Students are strongly advised not to reveal lock numbers. Lockers are the property of the School; therefore the School reserves the right to examine the contents of a student’s locker at any time. Lockers and the surrounding area to be kept tidy and should be cleaned out regularly. 

Merit Pin

The Merit Pin is awarded to students with an overall average of 85% or greater. This award is granted at the Final Assembly in June.

Parent Communication

To keep parents informed of the latest school wide announcements and news, parents will receive the Elmwood Outlook newsletter each Thursday afternoon throughout the school year. Information in each newsletters will be available online in the searchable Announcement Archive with the Parent Zone on the website. Specific grade-level information and updates will be posted to Schoology within the Junior School Parent Updates and Middle and Senior School Parent Updates groups.  Parents are also encouraged to join the Parents’ Association Schoology group.

School Supplies, Textbooks & Library Books

Textbooks are purchased through Canadian School Book Exchange (CSBE) who provide an on-line service via this link: www.csbe.net/school/elm . Students should LABEL books clearly to prevent their loss. Some textbooks are accessed digitally and only available online and will be ordered through the school.
School supplies (pens, pencils, paper, etc.) are to be purchased by each student prior to the start of school in September. Suggested supplies lists are provided in the Parent Zone.
Parents should be aware that students will be charged for library books or rental texts that are lost or badly damaged and for replacements for purchased textbooks that are lost.


In the Middle/Senior School, classrooms will be locked after the dismissal of students. Students who must remain at school and are not involved in an after-school activity may work in the library or cafeteria or wait for their drive in the designated spot. There is no adult supervision provided prior to 8:00 a.m. Students remaining in the School after 5:00 p.m. are requested to wait in the dining room or atrium and should arrange to leave the School by 5:30 p.m.