Academic Policy

The Elmwood School academic policy is provided to assist parents and teachers in developing a cooperative, effective plan for academics that finds the balance of two basic principles.

Students need to learn independent study skills and develop the habit of setting aside time each day to review and strengthen their classroom learning.
Students need to have time for a normal life that includes hobbies, friends, family and unscheduled, unstructured time.

Project and Long-Term Assignment Deadline & Policy

Elmwood students are supported in their learning process by the Faculty and Administration. Clear instructions for assessment, evaluation, and deadlines are set so that students can meet the expectations of the course and demonstrate their knowledge.

There is a need for students to develop time management skills and accept personal responsibility in completing work. This would remove the level of stress that is experienced when there is a backlog of incomplete work.

Long-term assignments and projects help students learn to plan ahead and to manage time. The following are the guidelines for such assignments:

  • Students will be notified of due dates for major tests and assignments within a reasonable time frame. Teachers will use the Schoology workload calendars to coordinate due dates so that students have a reasonable number of assignments due on any day and post due dates on this calendar.
  • For major projects, tasks will be broken down into specific steps that students are expected to complete as directed by the teacher.
  • When a student does not hand in an assignment, the parent will be notified by the student’s teacher. Penalties for late assignments are listed below.
  • In the event of an extended absence due to approved situations consulted with the school (i.e. medical reasons, family circumstances, late registration), a student will be expected to complete any missed assessments within a reasonable time frame for the teacher.
Late assignments

In the first instance, the student must see their teacher and explain the reason for lateness, establishing a new deadline.
The teacher also contacts home to discuss with parents/guardians the problem with the lateness and the new deadline.
Repeated instances of late assignments will result in a detention in line with the school’s academic conduct policy.

Penalties for Late Assignments

Assignments are due on the date and time agreed upon by the teacher and the students.  This information should be posted to Schoology, so both parties are clearly aware of the deadline. An assignment is considered late if it is not submitted at that time. In unique situations, students can seek out their teacher for extensions to deadlines. This must be done in advance of the deadline and not on the day.  After a new date has been agreed upon by both parties, if the assignment is not turned in on time, that assignment will be considered incomplete and reflected in the students’ marks.

Homework

At Elmwood School we do not believe in assigning homework for homework’s sake. In some cases homework will be of benefit for practice-based review of a skill. Sometimes this practice can’t be completed in the regular class time and it will be assigned for homework. Additionally certain reading assignments (longer novels or texts) may need to be completed in part at home in order to maximise instructional time in the classroom. As students progress through high school and in the upper grades there will be more work to be reviewed and completed outside of class time including, but not limited to, studying  for quizzes and tests, writing up lab assignments, completing larger projects, reviewing and revising work done in class.

Academic Honesty Policy

Elmwood School expects that its students will approach their learning with serious purpose, personal responsibility, good sense, and respect for others. It is expected that they will adhere to the highest standards of academic honesty. 

Elmwood School makes every effort to ensure that its students understand the academic honesty policy. It is also the students’ individual responsibility to familiarize themselves with Elmwood’s Academic Honesty Policy and to adhere to the letter and spirit of this policy. Students who fail to adhere to these standards will face a range of disciplinary sanctions, according to the offence.  

Incidents of academic dishonesty include the following as examples:

  • copying or paraphrasing the work of others without proper citation (plagiarism)
  • copying the work of another student (with or without their knowledge) and submitting it as your own work
  • using the same piece of work and submitting it for assessment in two different courses, with the consent of the teachers involved (duplication of work)
  • the intent to share or communicate (or the act of sharing of information and communicating) including via electronic devices, with others without permission during a test or examination. 
  • viewing or using tests or examinations without permission of the teacher
  • copying (or allowing to be copied) answers on a test or examination
  • theft of the test or examination.

Roles and Responsibilities

Teacher – If an incident of academic dishonesty is suspected, the teacher will assemble the relevant evidence and interview the student and present the evidence to the Instructional Leader.

Instructional Leader – If the IL considers the evidence of academic dishonesty unconvincing, the process stops. If convincing, then the teacher will inform the Deputy Head and IB Coordinator and the student’s parent/legal guardian of the infraction. 

Deputy Head – The Deputy Head will examine the evidence, interview the student(s) and inform the parent(s) of the investigation. The Deputy Head will decide on the final outcome and meet with the student.

Consequences of Academic Dishonesty

Academic dishonesty on an examination can result in a zero on the exam, suspension, and possibly expulsion.

Where a student is found guilty of academic dishonesty on any work, assignment or test, other than an examination, the work, assignment or test will receive a grade of zero. Depending on the severity of the case of academic dishonesty, the student’s grade level and the student’s history of academic integrity, the student may also receive additional sanctions. Please see the Academic Honesty Policy for further information.

Academic Honesty and Academic Referencing

Information gathered and used in school assignments must be properly referenced in Modern Language Association (MLA) style. At Elmwood, we use in-text citations and a works cited list at the end of the paper using MLA formatting style. More information about MLA referencing can be found on the library website, library.elmwood.ca.