Careers

Elmwood School seeks to attract and reward high-caliber professionals who are passionate about educating girls in a single-sex environment. Our school is more than a place to work, it’s a place where you can positively impact the life and development of young girls. Our teachers lead, inspire and encourage our students’ creativity, growth and academic excellence in a supportive and collaborative environment.

If you are an energetic, committed educator with an equal passion for your subject area and for teaching girls, we are keen to hear from you. Let us know about your teaching philosophy, your experience inside and out of the classroom, and why Elmwood might be the right match for you. Elmwood actively seeks educators of diverse backgrounds, interests, and talents, particularly those with experience teaching in an International Baccalaureate school.

Director, Finance and Administration

EMPLOYMENT OPPORTUNITY:

Position:	Director of Finance and Administration
Position Type:	Full-time - Leadership Team
Location:	Ottawa, Ontario
Application Deadline:	November 19, 2021
Start Date:	March 1, 2022

JOB SUMMARY:

This position is a key leadership role responsible for both the financial and business functions of the school. This person will be responsible for coordinating and managing all financial functions and payroll administration, as well as overseeing the facilities, food services and administration operations and staff. The reporting relationship is to the Head of School. This position has several direct reports including Facility Manager, Chef/Bistro Manager, Finance department and front office staff.

QUALIFICATIONS AND EXPERIENCE:

CGA, CMA or CPA designation
Minimum 5 years experience in a comparable senior position, with a budget of at least $5M, including payroll administration and staff management responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

ACCOUNTING AND FINANCE

Lead finance team and manage staff by coaching, developing, training and monitoring individual performance.
Complete monthly closing cycle and review operating results compared to budget and adjust projections.
Produce accurate and timely financial records and report monthly financial results to the school Leadership Team and Board of Governors Finance Committee. Analyzes variances from plan and prior year results.
Ensure internal controls are firmly established and maintained. Review and establish process improvement measures.
Plan, develop, organize, implement, direct and evaluate the organization's fiscal function and performance.
Provide strategic financial input and leadership on decision-making issues affecting the organization.
Coordinate the annual budgeting process and assemble the annual budgets for review by the Head and Finance Committee.
Manage external relationships with bankers, auditors, and insurance brokers.
Coordinate successful annual audit
Assist in the preparation of material for Board of Governors and committee meetings as necessary.

PAYROLL AND BENEFITS

Manage the semi-monthly payroll, new employee contracts and annual salary adjustments.
Administer the staff pension plan for both the Ontario Teachers Pension Plan (OTPP) and the Canada Life Pension Plan, including monthly pension plan submissions, annual reconciliations and pension adjustment reporting.
Coordinate benefits plan with Manulife.
Maintain personnel files, including police checks, salary adjustments and vacation.

GOVERNMENT REPORTING

Responsible for T4/T4A coordination with ADP, annual pension fund reporting, and quarterly HST returns and other Government reporting (T3010, CVOR, French Grant, EHT etc.).
Reporting to CAIS (Canadian Accredited Independent Schools) on benchmarking standards
Reporting any relevant information regarding the schools charitable status

STUDENT BILLING

Oversee the student billing process.
Manage the receivables through emails, and telephone follow-up.

ACCOUNTS PAYABLE

Manage the AP function.
Sign and approve all cheques and expenditures.
Review and approve all purchasing contracts

POLICY AND PROCEDURES

Create policies and procedures around the finance and payroll admin functions.
Support the development of school policies and procedures.

FACILITIES, FOOD SERVICES AND ADMINISTRATION

Manage the facilities and Bistro managers and front office staff.
Oversea and guide the functions of the Bistro, Facilities and Administration.

KEY SKILLS:

Ability to work autonomously
Ability to work as a key member of the Leadership Team providing strategic thinking beyond just the financial matters of the school
Organized, flexible, professional and diplomatic with superior communication and relationship skills
Excellent analytical and detail-oriented skills
Willingness and ability to research issues
Ability to manage and supervise
Technically able and open-minded with an ability to adapt and learn quickly

Should your background and skills be a match for our needs, please send your cover letter, resume and portfolio to hr@elmwood.ca. Please include “Director of Finance and Administration” in the subject line. Contact us if you require accommodation at any stage of the application process or would like more information on our accommodation policies.

We thank all applicants for their interest. We will, however, only contact those selected for an interview.

Content Support Specialists

Elmwood School, one of Canada’s premier girls’ schools, provides an outstanding education to over 370 day students from Pre-Kindergarten through Grade 12. An IB World School, Elmwood is located in Ottawa. Elmwood’s mission is to inspire each girl to reach her full potential. The School is looking for Grades 6 - 12 Biology, Math and French teachers to participate in the Elmwood Edge strategic content support/tutoring program.

Content support specialists working with the Elmwood Edge program at Elmwood School are experts in their subject area and have a proven track record of academic and teaching excellence. Expectations for this position include:

• Experience in tutoring and teaching
• Practice in differentiated instruction and strategic teaching methods
• A proven ability to have a caring rapport with students, Grades 6 to 12
• Collaborative, flexible approach
• Superb communication skills
• An enthusiastic and productive work ethic

Additional Qualifications

• Post-Secondary Education at the University level in area of specialty
• Teacher education training (B.Ed., M.Ed.) or significant teaching experience in another setting (i.e. University, College)
• Ontario College of Teachers (or equivalent) an asset

As a member of the Elmwood Edge team you will be working under the guidance of Elmwood’s Director of Student Success, utilizing a strategic approach to content support. Training will be provided and tutoring sessions will take place at school both during the regular school day and after school hours. Regular communication with teachers and parents will be an expectation of our Elmwood Edge team. Opportunities for tutoring will be dependent on student requests.

Thank you for your interest in Elmwood School. Please send a cover letter, CV and university transcript to the attention of kfraser@elmwood.ca As a condition of employment, a criminal record check is also required. Your application matters to us and we will review it carefully. Candidates selected for interviews will be contacted.